Removing a Deceased Supercase/Eligibility Unit Member

STEP 1

• • Fastpath to FAMISPAR to locate the individual/EU needing updated. Once you have located the individual/EU:
  • Select the EU
  • Press F11=EUSUM to review who is part of the eligibility unit
  • Fastpath BIRTH

STEP 2

The SCN and DCN of the person you selected on FAMISPAR appears. If the individual appearing is not the person you wish to update:

• • Tab down to the DCN field and prompt out
  • Tab down to select the deceased individual’s DCN and press CTRL.

STEP 3

Complete the following steps:

• • Type U on the command line
  • Type the date of death in the Death Date field
  • Type or prompt for the appropriate verification code
    • NOTE: If a verification code is not entered, an Eligibility Determination Resolution (EDRES) will return a PEND for technical eligibility and any actions created for future months will be in pending status.
  • Type the date the information was reported to the agency in the Report Date field. This field defaults to current date if no entry is made.
  • Type or prompt for the county and state where the death occurred, if known. These fields are optional.
  • Press CTRL
  • Press 18=COMMENT if verification was provided. Then press F21=RETURN twice to return to BIRTH screen.

STOP HERE if the individual is not an EU member.

Continue with Step 4 if the individual is an EU member.

NOTE: It is not necessary to end date any income or expenses that are attached to the removed EU member. FAMIS removes this information when a new EDRES is completed.

STEP 4

Fastpath to SELFRES

If the individual appearing is not the person you wish to update, prompt out in the DCN field to select the deceased individual’s DCN.

STEP 5

Any resources that show a percentage of ownership, such as real property and vehicles, must first be manually end dated and then re-entered for all surviving persons before entering the end date of the deceased individual on the resource screen.

Follow these steps for accuracy:

• • Tab down to select the resource and press CTRL.
  • Press F16=JTOWNER.
  • Type U on the command line and tab down to select the surviving individual.
  • Tab to the End Date field and enter the deceased date of the deceased individual.

• • Press CTRL.

• • Type A on the command line and tab down to select a blank repeating group.
  • Re-enter the surviving individual’s information, enter one day after deceased date in the FAMIS Begin Date field and new percentage amount in the Percent Owner field.

• • Press CTRL.

Note: Yellow message appears stating “Sum of all active joint owners should not exceed 100%.”

Repeat these steps for all surviving persons listed on the resource.

• • Type U on the command line and tab down to select the deceased individual.
  • Tab to the End Date field and enter the deceased date of the deceased individual.

• • Press CTRL.

Repeat Step 5 for all resources that show percentage of ownership.

STEP 6

Make any other changes related to removing the EU member on the appropriate screens. For example, if the deceased EU member paid shelter expenses and now a different EU member is responsible for paying them, update the SHELEXP screen.

BEST PRACTICE:

• • Do not end date the income of the deceased individual.
  • Do not end date the expenses unless another EU member is now responsible for paying them.

FAMIS will not consider the income and expenses of the deceased individual, and if the worker enters the end dates incorrectly, supplemental benefits could be issued in error.

STEP 7

Complete a new Eligibility Determination:

• • Fastpath to EDRES
  • Prompt out to select the head of the EU.
  • Press F14=REQED

STEP 8

Evaluate eligibility recommendations.

• • Review the information by selecting a line and pressing F14=TECH, F15=RESOURCE, or F16=BUDSUM to determine if the recommended action is correct.
  • If you have to make any corrections to the case information, return to Step 4 and complete a new eligibility determination.
  • When the eligibility recommendation is correct, proceed to Step 9.

STEP 9

• • Press F18=SELAUTH.
  • The Select Authorization (FM3G) screen appears. Up to three months for each EU, beginning with the current benefit month, the action(s) for each benefit month display, with the date the change was completed, the status, and the message “Successfully DISPLAYED” appears.

STEP 10

• • Press F14=AUTH.
  • The Action Authorization (FM3H) screen appears.
  • Press F24=NEXTSEL for each benefit month reviewing the information for accuracy by pressing F14=TECH, F15=RESOURCE, or F16=BUDSUM
  • The F23=AUTH function key appears.

STEP 11

• • Press F23=AUTH
  • The message “The action was authorized” appears.
  • Continue pressing F24=NEXTSEL, until all programs’ actions are authorized.
  • Press F21=RETURN to view authorized actions
  • FAMIS sends adverse action notices and case action notices as required.

STEP 12

Fastpath to the program specific EUMEMROL and make required comments following the guidance in IM Resources.