Retrieving Archived Documents in FAMIS
All notices generated by FAMIS are available from the Document Queue (FMVM) screen or the Document History (FMVR) screen. Notices appear on the Document Queue (FMVM) screen on the day they are generated. Notices are moved from the Document Queue (FMVM) screen to the Document History (FMVR) screen 31 to 45 days after they are generated. A document maybe archived anytime after 30 days and is dependent on when the Document Archive Job is run.
When trying to view an archived document, the message “Invalid function for archived document” appears. The document has been archived and must be retrieved.
INSTRUCTIONS:
Step 1
To fastpath to the Document Queue screen, type FMVM or DOCQUE on the command line and press CTRL.
Type the DCN or SCN. The Doc Date, Doc ID, or USER ID fields may also be completed to narrow the documents displayed. Press CTRL. Go to Step 3.
If the desired document does not display, go to the Document History (FMVR) screen, Step 2a.
To fastpath to the Document History screen, type FMVR or DOCHST on the command line. Press CTRL. Go to Step 2b.
Type the DCN or SCN. The Doc Date, Doc ID, or USER ID fields may also be completed to narrow the documents displayed. Press CTRL. Go to Step 3.
Place an S in the Select field of the document you are requesting and press F16=RETRIEVE. The message “Document successfully scheduled for retrieval” will appear.
Step 4
The following day, repeat step 2.
- Enter an S in the Select field and press F18=VIEWDOC to view the document.
- Enter a P in the Select field and press F23=PRINT to print the document.