Verify Evidence

The evidence required for eligibility is pre-defined in MEDES. Required evidence is associated with each participant on the case and to the case overall. An Eligibility Specialist adds the required verifications to the evidence by electronic sources or by the applicant.

A task is created to verify evidence.

Automated Verifications

  • MEDES is designed to communicate with Federal and State data systems to verify information automatically. To identify what evidence was returned from the Federal Data Hub, view the Evidence Folder and sort by Description. The description will say “Returned by Federal Hub”. For this reason, it is important to review the Evidence and External Data tab prior to verifying evidence.
  • When verifying evidence, you will need to manually indicate what evidence was returned by the federal hub.

As system functionality increases, the need for manual verifications will decrease.

Tools: List of Minimum Required Evidence

TO VIEW ITEMS TO VERIFY

  1. From the Application Case or Integrated Case > Evidence sub-tab >Verifications folder >Outstanding tab.

NOTE: Sort items by Verification Type or Participant to easily find the verification item. Sort items by clicking on the Column Heading.

FOLLOW THE DIRECTIONS BELOW TO VERIFY MULTIPLE PIECES OF EVIDENCE AT ONE TIME

  1. Click the Verify… Wizard to access the verification wizard.
  2. Select Item used as verification from the drop down menu.
  3. In the Provided By section,
    1. From the Case Participant drop down menu
      1. Select the HoH for any evidence verified using self-attestation or provided by the participant
      2. Select the blank line for evidence verified using external sources or other hard copy verification (e.g. IMES, IIVE, SUPD, Pay Stubs, etc.)
    2. From the Participant drop down menu select the appropriate source
    3. In the Name free form field type the external source used (e.g. IMES, IIVE, SUPD, Employers Name, etc.)
  4. Click Next
  5. Check the box for any evidence that can be verified using the Item selected on the Add Proof page. If all of the evidence can be verified using this Item, check the box on the ribbon bar next to Evidence
  6. Type Comments as needed .
  7. Click Save Save Button

NOTE: If any evidence verifications need removed, follow direction in the Deleting Verified Evidence guide.

  1. Repeat steps 4-8 until all evidence needing verification is completed.

FOLLOW THE DIRECTIONS BELOW TO VERIFY EVIDENCE ONE PIECE AT A TIME

  1. Click List Actions menu next to each piece of evidence requiring verification
  2. Click Add Proof…
  3. Complete all necessary fields:
    1. Item
    2. Date Received
    3. Provided By Section
  4. Click Save Save Button

NOTE: If any evidence verifications need removed, follow direction in the Deleting Verified Evidence guide.

  1. Repeat steps until all items needing verification are completed