Verification in FAMIS

 

REQUIREMENT:

Verification coding in FAMIS captures information about how data was verified. The Eligibility Specialist must be familiar with the standards for verification of each requirement. The following codes are entered into FAMIS to identify the type of verification used to establish that the EU met the requirement.

  • CC = Collateral Contact (also called Reference Contact)

    • When using a collateral (reference) contact or telephone call to verify eligibility, use the comment areas in FAMIS to summarize the information received from the collateral.

  • CO = COLA Adjustment (System generated code identifying yearly, automatic Social Security Cost of Living Adjustment)

  • CS = Client Statement

  • CV = Conversion (This is a system-generated code that indicates the data was transferred from the “Legacy” system into FAMIS)

  • HC = Hard Copy (Documentary Verification—when this code is used, a hard copy of the verification was viewed to establish eligibility.)

  • IN = Interface (This is a system-generated code which indicates that information was verified by a database outside the DSS network.)

  • SY = System (This is a system generated code that indicates that the data was verified by information within the DSS network.)

  • TC = Telephone Call

 

In order to comply with the Fair Credit Reporting Act requirements, electronic verification received from entities that are credit reporting agencies must use their own codes so that the proper notifications can be sent with case actions.

  • AS: Accuity Statement – Use when additional information or verification is needed. This will prompt an FA325 to be generated.
  • AC: Accuity Confirmation – Use if no additional verification is needed or if updating AS to AC after the additional information or verification is received from the customer.
  • GS: AfGE-Accurint Statement – Use when additional information or verification is needed. This will prompt an FA325 to be generated.
  • GC: AfGE-Accurint Confirmation – Use if no additional verification is needed or if updating GS to GC after the additional information or verification is received from the customer.
  • ES: Equifax Statement – Use when additional information or verification is needed. This will prompt an FA325 to be generated.
  • EC: Equifax Confirmation – Use if no additional verification is needed or if updating ES to EC after the additional information or verification is received from the customer.

 

When the participant does not provide the necessary verification at the time of the interview, leave the verification code field blank.

Note: Be aware when the participant has applied for or is currently receiving benefits from multiple programs. For combo cases, when one program needs HC, but another program will accept CS, do not leave verification code field blank or both programs will pend for the verification. Example: Participant is applying for both MHABD and SNAP and needs to provide prepaid burial plan verification. Leaving the verification code field blank will pend both the MHABD and SNAP applications. SNAP can accept CS for prepaid burial plans. So instead enter CS which will allow the SNAP case to approve but will continue to pend the MHABD case.

FAMIS tracks all outstanding verification and generates the request for information and any required verification forms.