Annual Renewal – Cancel Close (AR CCL Prd) Watermark

When the IM-1U is received during the Annual Renewal Cancel Close Period (AR CCL Prd). This watermark will be present from the coverage end date up to and including the 30^th day after closing for non-return of the IM-1U.

After the coverage has closed, during the Annual Renewal Cancel Close Period (AR CCL Prd), when the Begin Renewal button is clicked and the IM-1U date is entered, MEDES will be able to re-open the closed coverage systematically. While the process is running in the background, DO NOT close the sign and submit pop-up box as this will stop the process and put the case in an on-hold status and you will not be able to re-enter the IM-1U received date.

MEDES will Update Application Details evidence for anyone showing a No segment due to their Yes segment ending for non-return of the IM-1U. The old No segment will be moved to the corrections folder. MEDES extends the certification out one year if no non-renewable coverage is present like MPW or Newborn. MEDES then auto finalizes the CCL action to restore benefits and queues up the IM-33C CCL notice. Once MEDES has finished these steps, information from the IM-1U may be processed to the IC.

PROCESS ANNUAL RENEWAL – CANCEL CLOSE (AR CCL Prd) Watermark

- If the case shows ‘Evidence in Edit’, this will block the Cancel Close action from flowing downstream and the automatic cancel closing will not happen. A mitigation has been set up in the SharePoint Tasking to catch these cases and they will be manually Cancel Closed by a designated Processing Center.
- Once the case is Cancel Closed, follow steps to Annual Renewal – Process a Manual Review (IM-1U) (if applicable)
- If the case can be finalized the same day as the CCL action, MEDES shows the ongoing determinations as “on-hold”. The determination will take affect the next business day and notices will be queued for that day, whether that be an IM-33C or IM-80. The IM-33C CCL notice must be mailed the day before the next notice will be mailed.