DVN Guide: How to Create and Edit a Departmental Vendor Number in FAMIS

DVN GUIDE: HOW TO CREATE AND EDIT A DEPARTMENTAL VENDOR NUMBER IN FAMIS

 

You must complete the steps to search for a DVN first. If you cannot find the provider in the search, follow the instructions to create a DVN.

When a DVN is created for a provider or organization, the same DVN should be utilized for each case that it is assigned to.

The provider/organization can act as Authorized Representative once a complete IM-6AR has been received by the agency even if the DVN has not been created yet. If a provider/organization has claimed to be a participant’s Authorized Representative and this is not showing in FAMIS, review the participant’s file for a completed IM-6AR.

  • Authorized Representative for a SNAP or TA: Must have a DVN.
  • Authorized Representative for MHABD: DVN is not required; but if available should be included in the system entries.

 

Step 1: Search for a DVN

    1. Go to the participant’s AUTHREP/FMJ1 or SELADMAR/FMNH screen
    2. Press F14=ADDREP
    3. DVN field: Prompt to access the Select Resource screen
    4. Resource field: Prompt to select PRO (Provider)
      1. LOC (Local Agency) may be selected for MHABD cases only
    5. Name field: Type the name of the provider or organization
    6. View field: A
    7. Press Ctrl

Step 2: Did you find the provider?

    1. If no, go to Step 5
    2. If yes, go to Step 3

Step 3: Select the provider

    1. Select the provider
      1. Note: Pay close attention to confirm you are selecting the correct provider
    2. Press Ctrl to bring the provider/organization to the Representative Detail screen

Step 4: Does the retrieved information for the provider/organization need to be updated?

    1. If no, you are done!
    2. If yes:
      1. Send an email to the appropriate policy unit below with “DVN CHANGE” in the Subject line.
        1. COLEFSPOLICY@dss.mo.gov
        2. COLETAPOLICY@dss.mo.gov
        3. COLE.MHNPOLICY@dss.mo.gov
      2. You are done!

Step 5: Create a DVN

    1. Gather the following information:
      1. DCN of the participant on whose behalf the provider/organization will act
      2. Name of the provider/organization
      3. Hard copy verification of the provider/organization’s Federal Employer Identification Number
        1. This must be a document that originates from the IRS. (If the verification is not readily available the provider/organization can call the IRS at 800-829-0115 to receive a faxed copy)
      4. Mailing Address for provider/organization
      5. Email Address for provider/organization
      6. Phone number for provider/organization

Step 6: Once the information in Step 5 has been received:

    1. Send an email to the appropriate policy unit below with “NEW DVN REQUEST” in the Subject line.
      1. COLEFSPOLICY@dss.mo.gov
      2. COLETAPOLICY@dss.mo.gov
      3. COLE.MHNPOLICY@dss.mo.gov

Step 7: Once policy has created the DVN, an email is sent back to staff to finish adding the Authorized Representative. Follow instructions starting with Step 1: Search for a DVN