How Do I Know: Accessing & Viewing Comments in FAMIS

Why This Is Important: This allows you to access and view comments entered on the participant’s case. The comments are made on specific FAMIS screens and so it is necessary to fastpath to the screen you want to view.

  1. Start on FAMIS Program Participation screen by using FAMISPAR or FM0D.
  2. Press F10=CLEAR if another participant appears.
  3. Enter the Social Security Number SSN or Departmental Client Number DCN and press the Ctrl

Or

  1. Tab down to select the Eligibility Unit by typing an S in the “Sel” field next to the specific program.
  2. Type the fastpath for the screen you want to access on the command line.
  3. In the example below, the fastpath SELINC is used to view the Income screens and the comments recorded.

  1. After selecting the case and typing the fastpath on the command line, press Ctrl. This takes you to the Select Income screen.

This is the Select Income screen. In FAMIS, income is associated with a specific individual. Therefore, this screen requires both a SCN and an individual DCN to access information regarding income.

At the Select Income screen, you may encounter the following:

    • The DCN field is empty.
    • The information displayed is not for the individual you want to review.
  1. If this is the case, tab down and type an = in the DCN field. Press F4=PROMPT to prompt out for the list of Supercase members.
  2. From the list at the Select Supercase Member screen, choose the appropriate person by typing an S to the left of the individual and press Ctrl. In the example below, we have selected Darin Aagrahamf.

At the Select Income screen you see the specific income information for Darin.

  1. The Select Income screen displays all income. From this screen, type an S to the left of the income source you want to review. On the screen below, we selected Darin’s earned income (EI) from his wages (WA) from Wilson’s Lumber.
  2. Press Ctrl to view that source of income.

The screen below contains income information for Darin from Wilson’s Lumber.

In the upper right hand corner of the Income screen directly beneath the Expense field, you notice a Comment field with a (Y/N) Indicator field. This field indicates if a comment has been added to this screen. An “N” indicates a comment is not attached to this screen. Comments made on this screen typically address the source of employment or employment status for a specific employer. Information regarding the amount of an individual’s income is not documented on this screen. Comments regarding the amount of an individual’s income is typically recorded on the individual budget screen. The following steps are how to review comments added to a specific budget.

  1. Tab down and select one of the budget months listed below by typing an S to the left of the month.
  2. Press the F6=DETAILS key to view the details of this budget month.

This is the Income Amount screen for the budget month you selected. In addition to the actual budget figures and budgeting information, this screen also has a Comment Indicator field. This screen has a comment added to the budget as the indicator field has a “Y”.

  1. Press the F18=COMMENT key to access the Select Monthly Income Comment screen.

This is the Select Monthly Income Comment screen for the Budget Month of 06/01/2019. Currently there is only one comment attached to this screen regarding this budget month.

  1. Tab down and type an S to the left of the comment you want to view and press Ctrl.

At the Monthly Income Comment screen, you can review the recording made by FSD staff. The screen shows the following items:

    • DCN: 0065048821 – DCN of the person whose budget month was selected to review
    • Type: EI Source – Indicates this is Earned Income
    • Source: WA – Indicates this income is from Wages
    • Budget Month: 06012019 – Budget month for the income the comment is attached to
    • Created: 06112019 – Date the comment was created
    • User ID: FAMR744 – User ID of the person who made the comment
    • Changed: 06112019 – Date the comment was last changed or updated
    • User ID: FAMR744 – User ID of the person who changed or updated the comment
    • Comment Label: Wilson’s Lumber Income Verified – Label given to the comment (this cannot be changed or updated)
    • Comment Line: Actual information recorded in the comment. This could carry over to additional screens of needed. To view any additional screens, there would be a “+” sign in the lower right hand corner of the screen. Press the F8=FORWARD key to access the information.

  1. Press the F21=RETURN key to review other comments for this budget month.

Once you have read the comments, you can fastpath to any additional screens to view those comments. The income screens are the most involved ones to access and review. The key steps are:

    • Find the case from FAMISPAR.
    • Select the Eligibility Unit at the FAMISPAR screen and fastpath to the screen you want to review. If there is a Comment Indicator field and it displays a “Y”, this indicates a comment has been entered on the screen.
    • Press the F18=COMMENT key to review the comment labels and select the comment you want to review.