Quality Control Sanction

A Quality Control (QC) sanction is a penalty imposed on an Eligibility Unit (EU) for refusing to cooperate with a Food Stamp Quality Control Review. A sanctioned EU is ineligible for Food Stamp benefits. See the Food Stamp Manual for current Food Stamp Policy when entering, updating or ending a sanction.

Sanctions are entered on open and closed cases. If a sanctioned EU applies, the application is denied, unless the sanction timeframe is up or the EU complies with QC. This guide provides instructions on how to:

See FAMIS User Guides Updating/Ending a Sanction/Disqualification and Deleting a Sanction or Disqualification for other sanction types.

Add a Quality Control Sanction

Step 1

To access the Sanction/Disqualification screen (SANDISQ/FMAM) type “SANDISQ” or “FMAM” on the command line and press CTRL.

Step 2

Enter the head of the EU’s DCN or SSN on the appropriate line and press CRTL.

Step 3

Tab to the Com Field line, type “A” on the blank line. Press F22=INSERT to add more lines if necessary.

Step 4

Tab to the Type field and type or prompt out for the type code QAC.

Step 5

Tab to the VIO DT (Violation Date) and enter the date the EU refused to cooperate with QC, as provided by the QC reviewer.

Step 6

Tab to the Start field and enter the first month the QC sanction will take effect following the notice of adverse action procedures. See the Food Stamp Manual for policy and examples.

Step 7

Tab to the End field and enter the month and year the QC sanction ends. See the Food Stamp Manual for policy and examples. The fields below are system populated unless the start date entered is earlier than the start date of an existing sanction or DQ. If this is the case, enter the number of the sanction or disqualification and the length of the penalty.

    • Num
    • Length
    • End Date

Step 8

Tab to the RSN field, type or prompt for RSN code DSE – DQ length expired.

Step 9

Tab to the CO (County) field, type or prompt for the county in which the EU resides. Press CTRL. The message “Successfully added” appears.

Step 11

Add a comment explaining why the sanction is imposed.

On the Com Field line, type “S” and press F18=COMMENT to enter a comment regarding the sanction on the Sanction/Disqualification Comment (FMF7) screen.

    • If a comment does not already exist, the Sanction/Disqualification Comment screen (FMF7) appears.
      • Type in the comment label and comment lines and press CTRL. The message “Successfully Added” appears.
      • To return to the Select Sanction/Disqualification Comment screen (FMMU), press F21=RETURN.
      • To return to the Sanction/Disqualification screen (FMAM), press F21=RETURN again.
    • If a comment already exists, the Select Sanction/Disqualification Comment screen (FMMU) appears.
      • To add a new comment, press F18=NEWCOMT.
      • Type in the comment label and comment lines and press CTRL. The message “Successfully Added” appears.
      • To return to the Select Sanction/Disqualification screen (FMMU), press F21=RETURN.
      • To view an existing comment, select the comment to view and press CTRL.
      • The Sanction/Disqualification Comment screen (FMF7) appears.
      • Press F21=RETURN to return to the Select Sanction/Disqualification Comment screen (FMMU). To return to the Sanction/Disqualification screen (FMAM), press F21=RETURN again.

Step 12

Type EDRES (FM3Y) on the command line for the eligibility determination resolution screen, press F14=REQED to complete the eligibility determination. Complete the authorization and generate the Adverse Action Notice.

 

 

Update a Quality Control Sanction

If the EU cooperates after the sanction is entered, take the following actions:

Step 1

To access the Sanction/Disqualification screen (SANDISQ/FMAM) you can type “SANDISQ” or “FMAM” on the command line and press CTRL.

Step 2

Enter the head of the EU’s DCN or SSN on the appropriate line and press CTRL.

Step 3

Tab to the field to the left of the sanction to be updated and type “U”.

Step 4

Tab to the End date and enter the month in which the EU complied.

Step 5

Type or prompt for the RSN code CWP (Complied With Policy). The Length field system populates when End date is entered.

Step 6

Tab to the Compliance Date field and enter the date the EU complied.

Press CTRL. The message “Successfully updated” appears.

Step 7

Enter information on the comment screen to support the reason a sanction is being updated.

On the Com Field line, type “S” and press F18=COMMENT to enter a comment regarding the sanction on the Sanction/Disqualification Comment (FMF7) screen. If a comment does not already exist, the Sanction/Disqualification Comment screen (FMF7) appears. Type in the comment label and comment lines and press CTRL. The message “Successfully Added” appears. To return to the Select Sanction/Disqualification Comment screen (FMMU), press F21=RETURN. To return to the Sanction/Disqualification screen (FMAM), press F21=RETURN again.

    • If a comment already exists, the Select Sanction/Disqualification Comment screen (FMMU) appears.
      • To add a new comment, press F18=NEWCOMT. Type in the comment label and comment lines and press CTRL. The message “Successfully Added” appears.
      • To return to the Select Sanction/Disqualification screen (FMMU), press F21=RETURN.
    • To view an existing comment, select the comment to view and press CTRL. The Sanction/Disqualification Comment screen (FMF7) appears.
      • Press F21=RETURN to return to the Select Sanction/Disqualification Comment screen (FMMU).
      • To return to the Sanction/Disqualification screen (FMAM), press F21=RETURN again.

Step 8

Type EDRES (FM3Y) for the eligibility determination resolution screen, press F14=REQED to complete the eligibility determination. Complete the authorization and generate the Action Notice.

 

Delete a Quality Control Sanction

If the sanction was entered in error, take the following actions:

Step 1

To access the Sanction/Disqualification screen (SANDISQ/FMAM) you can type “SANDISQ” or “FMAM” on the command line and press CTRL.

Step 2

Enter the head of the EU’s DCN or SSN on the appropriate line and press CTRL.

Step 3

Tab to the field to the left of the sanction to be deleted, type D, and press CTRL. NOTE: Sanctions and disqualifications can only be deleted if the end date is in the future.

Step 4

The message “Please confirm request to delete (Y-Yes or N-No)” appears. Confirm this is the sanction or disqualification to be deleted, type “Y”, and press CTRL. The message “Successfully deleted” appears. If this is not the sanction or disqualification to be deleted, type “N” and press CTRL. The message “Delete action canceled by user” appears.

Step 5

Enter information on the comment screen to support the reason a sanction is being deleted.

On the Com Field line, type “S” and press F18=COMMENT to enter a comment regarding the sanction on the Sanction/Disqualification Comment (FMF7) screen. If a comment does not already exist, the Sanction/Disqualification Comment screen (FMF7) appears. Type in the comment label and comment lines and press CTRL. The message “Successfully Added” appears. To return to the Select Sanction/Disqualification Comment screen (FMMU), press F21=RETURN. To return to the Sanction/Disqualification screen (FMAM), press F21=RETURN again.

    • If a comment already exists, the Select Sanction/Disqualification Comment screen (FMMU) appears.
      • To add a new comment, press F18=NEWCOMT. Type in the comment label and comment lines and press CTRL. The message “Successfully Added” appears. T
      • o return to the Select Sanction/Disqualification screen (FMMU), press F21=RETURN.
    • To view an existing comment, select the comment to view and press CTRL. The Sanction/Disqualification Comment screen (FMF7) appears.
      • Press F21=RETURN to return to the Select Sanction/Disqualification Comment screen (FMMU).
      • To return to the Sanction/Disqualification screen (FMAM), press F21=RETURN again.

Step 6

Type EDRES (FM3Y) on the command line for the eligibility determination resolution screen, press F14=REQED to complete the eligibility determination. Complete the authorization and generate the Action Notice.

If you have any problems please contact the FAMIS Help Desk at 1-800-663-2647.
05-12-16 REV/SH